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Office Manager - Kauai, HI

B.L. Harbert International is currently seeking an Office Manager for a project in Kauai. This job will be in a job trailer on a construction site.

Location City
Kauai
State or Region
HI
Country
United States
Requirements
Job Duties
  • Compose and/or edit letters, memos, reports, procedures, etc. as required.
  • Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization.
  • Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
  • Review, code and process invoices for payment through Invoice Router.
  • Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order.  These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
  • Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval.
  • Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
  • Greet and direct visitors to the project.
  • Order, maintain and issue office supplies.
  • Prepare closeout document binders.
  • Perform additional responsibilities as directed by Supervisor(s).
Preferences
  • Requires good written and verbal communication skills.
  • Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel.
  • Efficient computer skills; experience with Excel is a must.
  • Experience with certified payroll a plus.
Job Group
us